Data Protection is a process that involves many intricate and important processes, which, naturally brings to your mind, I’m sure, baking your own sourdough. Obviously. It’s not enough to chuck those ingredients in a bowl, stir ‘em ‘round and throw it all in the oven. That’s bread. That’s easy. Talking about sourdough though is a whole other scenario. Cultivating your own yeast and growing your own culture takes days of care, attention and consistency. You have to feed the culture, throw out the culture, expand the culture, sniff the culture, stir the culture. There’s a lot that goes in to the management of that sticky yeasty culture.

So it may seem like you’re making bread when you’re implementing an efficient data backup for your company, but really, that’s just the start. There’s a lot more involved than what you may think.

The important question you need to ask yourself in considering the complexities of your Data Protection is this: is your data perfectly and completely recoverable if disaster strikes? What happens if all your documents are destroyed?

Why efficient data backup is important

For data backup to be effective, all aspects of data recovery need to be given sufficient attention and care. Your program is only as strong as its weakest component. You should be prepared for unforeseen failures and disasters. Efficient data back-up is important because:

  • One of the simplest yet most crucial points is ensuring the consistent storage of data. This makes it easier for you to retrieve data when necessary.
  • Inefficient data back-up means a lack of security. When your data is not protected properly, there’s an increased chance of loss or breach of data.
  • Without knowing what data is stored you will struggle to locate and restore the data when you need it.

Data recovery is important for business operations

When you can restore your backed-up data in time of disaster and disruption, you can keep things running smoothly. To ensure this, you need to back-up data with the right tracking and management tools so that you can locate and retrieve data in your hour of need. Being unable to locate data will impede your business operations, especially during an audit, a new litigation or a compliance review. The important stuff. Yikes.

How can you ensure reliable data recovery?

There are a few key steps – some essential ingredients, if you will – you can follow to ensure reliable data recovery at the time of creating and storing of back-ups:

  • Create an index for all your data: this is immensely advantageous especially if your data centre is storing terabytes worth of sensitive personal customer information and you need to retain them for auditing or other compliance regulations.
  • Keep back-up tapes secure: the data you archive at off-site locations should be included in your data recovery and security policies. However, transporting the data to and from the storage facility can pose a threat to your data. Your secure storage partner should be able to vouch for their security and provide you with a traceable chain of custody. You should be allowed and able to check the security of the data anytime you wish.
  • Control over data back-up and recovery: the data and security system you choose should let you allocate specific roles to every individual involved and you should be able to retain authority over each of them. This authority can help you isolate sensitive data so you can manage privileges and access to only those who absolutely need it.
  • Account for all network computers: while the latest advancements in technology provide immeasurable conveniences, devices such as smartphones and tablets are a threat to data security processes. It’s important to empower your employees with the knowledge of what data users can access and store on such devices.

The next step to ensure reliable data recovery is to implement security patches and constant updates. Technology is ever-changing and your program is only as good as its last update. Data recovery policies should stay updated with the technology, network machines should be updated with the latest software and technology.

From there? Share what you know. It’s important to share your data security policy with your customers and employees as it will boost their confidence in your data protection procedures. Knowledge of an effective, efficient program can be both empowering and reassuring.

A good data back-up and recovery service provider will offer the following services:

  • Offsite vaulting services
  • Restoration and migration services
  • Online storage services
  • Consulting and advice

To get in touch with a service provider that can walk you through the complexities of your program and ease the process for you, call ZircoDATA on 13 ZIRCO or email us at services@zircodata.com.au.